When you work in PowerPoint, are you clear what you are producing?
Is it a handout, visual aids or your speaker’s notes?
These three documents are as different as a book, a film and a film script.
Too often, we see handouts projected on a screen, or what should be speaker notes printed and distributed.
If you are creating visual aids to accompany your talk, make sure they really are Visual Aids – something that reinforces what you say and helps the listener understand.
If it’s a handout, make it self-sufficient.Help me prepare better presentations
Your job as a presenter is to make it easy for your audience.
A good slide is simple to interpret.
That means using a clear hierarchy of information on the page. Lay out your messages, headings, evidence and facts in a logical way.
If you can make it simpler then do so.Help me prepare better PowerPoint presentations
The default PowerPoint approach, with lines of text and bullet points, usually means you are creating speakers notes for yourself.
If you create slides to remind yourself what to say, it’s going to be bad for the audience.
Instead, you should be making visual aids that always make it easier for your audience.Help me prepare better presentations
Lists of facts do not work.
You should appeal to those who need emotional arguments as well as logical arguments.
In fact, facts work best when they are embedded in a story or narrative.Help me prepare better presentations
When using Visual Aids, you need to understand how the human brain works.
People cannot both read and listen at the same time.
If given a choice, they will read, not listen. Then when they tune in, they will hear you saying things they have just read.
This means you, as the presenter, thinking through how you should help the audience absorb information.Help me prepare better presentations
So, when you next switch on PowerPoint ask yourself first whether this really is the best way to communicate your point.
Sometimes, a report, a talk or an email can be more effective. And PowerPoint is NOT a planning tool. You should only use PowerPoint at the end of your presentation planning process.
Put yourself into your audience’s shoes and imagine what they are experiencing.
PowerPoint can be powerful, but only if you use it properly.
Avoid PowerPoint Presentation mistakes.Help me prepare better presentations
Download our free ebook to start your journey towards becoming a Powerful Presenter.
You’ll learn our 5-step process for transforming your presentations: inspirational, memorable and persuasive.
It’s full of practical tips and insights:
Download your free copy of our Five Steps to Improve your Leadership Talks ebook now.Help me prepare better presentations
For more information and a free consultation, contact our customer services director Louise Angus today.
You will work with award-winning coaches who regularly support senior executives.
Our coaching costs just £395/hr. And we work very fast.Contact Louise Today
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